Convocation
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Convocation March 2025
ACTUAL CONVOCATION SESSIONS BY PROGRAMME
TAR UMT Penang Branch Convocation Ceremony (22 March 2025)
Congratulations on having successfully completed your programme of study. We are pleased to inform you that Penang Branch’s Bachelor Degree (GR 202401 session) and Diploma (GR 202405 session) Convocation Ceremony will be held as follows:
Venue: Dewan Utama, TAR UMT Penang Branch
CONVOCATION TO DO LIST
REGISTRATION
Information about the convocation is available online on the TAR UMT Penang Branch website at : https://penang.tarc.edu.my/events/convocation/2025/convomarch2025.
All graduands are required to log in to the Student Intranet from Monday, 13 January 2025 (9.00am) to Monday, 3 March 2025 to register online for the convocation ceremony.
Click on “Application” and then select “Convo Registration.” It is COMPULSORY to provide your updated Bank Name and Personal Bank Account Number (not a joint or third-party account) to facilitate the refund of the convocation attire deposit.
Additionally, you may update your handphone number, email address, and mailing address during this process.
Deadline for registration is by Monday, 3 March 2025. Upon registration, all graduands attending the convocation are required to print one (1) copy of the confirmed bill.
All graduands are strongly advised to check their payment status
Printing of Receipt Online via Student Intranet
Graduands are required to confirm payment by printing the official receipt issued by the TAR UMT on the convocation bill paid, three (3) days after payment is made via Student Intranet accessible under Billing > Payment History > Receipt No.
CONVOCATION FEES PAYABLE
The following fees are payable by Diploma and Bachelor Degree graduands attending the convocation ceremony:
PAYMENT
Registration must be completed by Monday, 3 March 2025, and graduands are required to pay the convocation fees latest by Wednesday, 5 March 2025, using one of the following payment methods: -
A. Online Payment via:
(i) Public Bank Internet Banking
Payment can only be made after One Working Day from the bill issued date.
Log on to www.pbebank.com for instruction and payment via Current or Savings account.
You are advised to print the computer-generated receipt containing payment confirmation number as proof of payment made.
A service fee will be charged by the Bank for each successful transaction.
(ii) JomPAY
Log in to your online Internet or Mobile Banking account to make payment via JomPAY.
Enter payment details including JomPAY Biller Code, Ref-1 and amount to proceed with payment from your Current or Savings account.
(iii) FPX
Select 'Pay Online' to pay using FPX. Select the preferred bank and you will be routed to the Internet Banking login page.
Enter your login credentials.
Select account, review payment details and click on button to confirm payment.
B. Payment at Public Bank Branches:
Mode of Payment: CASH ONLY and in the exact amount stated in the bill.
Complete pay-in slip: ‘Multiple Cheque Deposit Pay-In Slip’
Payable to ‘TAR UMT’.
Account No. 3-9975688-21
Bank Ref (1) and Bank Ref (2) as indicated in the student bill.
No payment will be accepted by the Bank teller without the bill and the pay-in slip.
The bill and a copy of the pay-in slip will be returned by the Bank.
A service fee and commission (where applicable) will be collected by the Bank.
C. Payment at Finance, TAR UMT
Please present the confirmed bill when making payment. The bill will be retained by the Department of Finance.
Operating hours: Monday to Friday (8.30 am to 5.00 pm).
Mode of payment:
Cheque/Banker’s Cheque payable to “TAR UMT”
Public Bank debit card and credit card. For debit cards, the “Retail Purchase Limit” is defaulted at RM2,000.00 per day. Please ensure that your card “Retail Purchase Limit” is sufficient to pay your fees. The limit can be set at any Public Bank ATM.
NO CASH will be accepted.
*** Deadline for Registration is Monday, 3 March 2025
*** Deadline for Payment is Wednesday, 5 March 2025.
(Payment made after the deadline will not be entertained)
COLLECTION AND RETURNING OF CONVOCATION ATTIRE
Before proceeding to the collection of convocation attire, graduands need to register at the Admission Office to submit the Tracer Study Confirmation Slip and collect the invitation card.
All graduands attending the convocation are required to collect and return the convocation attire based on the following schedules:
Please take note that all graduands MUST return the convocation attire on their respective convocation day, right after their convocation session.
A late return surcharge on a daily basis will be imposed by Fotorex Holdings Sdn Bhd for convocation attire returned after the stipulated deadline. Failure to return the convocation attire 7 days after the deadline will result in forfeiture of the deposit. Please refer to Fotorex Holdings Sdn Bhd for details.
Graduands who did not collect their convocation attire prior to their convocation date will not be allowed to participate in the ceremony even though they may have paid their convocation fee. Graduands who are not able to collect their convocation attire personally may authorise others to collect on their behalf by filling in one copy of the Authorisation Form and present it to the staff on duty during collection of convocation attire.
Please take note that graduands are not allowed to transfer their convocation attire to their coursemates/friends.
The deposit of RM300.00 (Bachelor Degree & Diploma) will be refunded to graduand’s registered bank account via bank transfer within six weeks after 5 April 2025. Please take note that a full refund of deposit is subject to the returning of the full set of attire in good condition.
A certain amount would be deducted from the deposit in the event of losing or damaging of gown, mortar board or hood:
INVITATION CARDS [ONE(1) invitation card for 2 guests]
Each graduand will receive one (1) invitation card, which will be issued during the collection of your convocation attire. Graduands are reminded to pass the invitation cards to their parents/guests before proceeding to the assembly point for the convocation ceremony.
Since one invitation card allows entry for 2 guests, we strongly advise that they enter the Dewan together.
As the seating capacity in the Dewan is limited, entry into the Dewan shall be by invitation cards only.
Children under 12 years of age are not permitted into the Dewan. As the Convocation is a formal ceremony, your cooperation is sought to inform your parents/guests to be seated by the following time:
To enable graduands to have a meaningful convocation and be able to share their joy with other relatives and friends, TAR UMT will conduct a live stream of the proceeding of each convocation ceremony on TAR UMT’s YouTube Channel. The live stream will allow graduand’s relatives and friends who are not able to join them on campus to witness the proceeding in real time.
ATTIRE
All graduands are requested to observe the following Dress Code (refer to the attached document) for the convocation ceremony.
Convocation attire for all graduands: Graduation gown, mortar board & hood.
Male graduands: Formal attire with collared shirt & tie, socks & dark coloured formal shoes.
Female graduands: Long-sleeved blouse/shirt, skirt below knee length or formal long pants and dark coloured court shoes.
Please take note that casual/short pants, jeans, tights and leggings, t-shirt, sports shoes, sandals and slippers are strictly not allowed.
The convocation ceremony is an official event. All graduands are required to adhere to the dress code guidelines on convocation day; failure to do so, entry into Dewan TAR will not be allowed.
VEHICLE PARKING
Graduands and their parents/guests are welcome to park their vehicles in the designated Campus car parks allocated for this event. Parking spaces will be available on a first-come, first- served basis.
To ensure a smooth experience and to attend the Convocation session promptly, all graduands and guests are strongly advised to plan their journey and arrive at the campus well in advance of the scheduled ceremony time.
In the spirit of efficiency and to facilitate traffic flow, all graduands and guests are encouraged to exit the campus promptly following their respective convocation ceremony.
REGISTRATION OF ATTENDANCE
All graduands participating in the Convocation Ceremony must register their attendance before the ceremony. Please bring along your Identity Card / Student ID Card for registration. The registration point is located at DK A / DK B. The registration time are as follows:
NAME CARD
Upon registration, each graduand will be given a card indicating his/her name. Please keep the card carefully as you are required to hand over this card to the stage marshall for the Branch Head to read your name when you go up the stage to receive your scroll. Graduands without the name card will not be permitted to proceed to the stage.
Do not fold or crumple the name card as we need to scan the barcode on it. For those graduands who received their name card with a pronouncement slip attached, please do not remove it.
BRIEFING OF GRADUANDS
After registration, all graduands must remain seated in their respective venue (DK A / DK B). Graduands will then be briefed on the proceedings of the graduation ceremony before proceeding to their respective Assembly Point outside of the DK A / DK B to prepare for the Graduand Procession into the Dewan. The briefing schedule is as follows:
REMINDER TO GRADUANDS
Wearing a face mask is optional during the convocation ceremony. To preserve everyone’s well-being at this meaningful and memorable event, all graduands and guests are still encouraged to wear their face masks in campus if they are at high risk and experience any Covid-19 symptoms.
To ensure the smooth execution of the ceremony, it is necessary for you to register your attendance at DK A / DK B at least half an hour before the commencement of your convocation session.
In the event of you arriving after the time stipulated above, you will not be allowed to enter the Dewan which will result in you not being able to receive your scroll in the Dewan. Therefore, you are advised to plan your traveling arrangements in advance in order to reach the venue punctually.
Graduands are not allowed to bring in personal belongings such as handbag, non-woven bag, drinking bottles, flowers etc into the Hall. Please hand your personal belongings to your family members. TAR UMT will not be responsible for any loss/damaged items that are left outside the Dewan or DKs by graduands.
Graduands and their parents/guests are required to SWITCH OFF their handphones or put them to SILENT MODE during the ceremony in the Hall.
The Branch Head/ Deputy Branch Head will present graduands in alphabetical order for the awarding of the scroll. Graduands will be directed by the staff on duty to move in batches to the foot of the steps leading up to the stage to await their turn to receive the scroll.
Graduands are to follow the directional signs when walking up the stage to receive the scroll. A briefing will be conducted prior to the commencement of the convocation ceremony.
After presenting your name card to the staff on the stage, proceed immediately to the indicated position when your name is called by the Branch Head/Deputy Branch Head to receive your scroll. In the unlikely event that there is a mix-up in the names, or your name is omitted, please proceed to receive your scroll. Please follow the instructions given by the staff.
PHOTOGRAPHS
TAR UMT has appointed an Official Photographer to take individual photographs of graduands receiving their scroll. To ensure the smooth progression of the ceremony, guests and parents who wish to take photographs of the graduands can only do so from their seats. ‘Wefie’ or ‘Selfie’ photograph taken with VIP by graduand on the stage is strictly prohibited.
Graduands may collect their stage photographs at the Ground Floor, M Block, TAR UMT Penang Branch on Sunday, 23 March 2025 from 10.00am to 3.00pm. Graduands are advised to collect their photographs within 3 months from their convocation date. Alternately, graduands can request for stage photographs to be posted with an additional postage fee.
Please refer to Fotorex Holdings Sdn Bhd Pudu outlet (No 62 Jalan Sungei Besi, 57100 Pudu, Kuala Lumpur; Tel: 603-9222 8688; Email: info@fotorex.com) during the collection of convocation attire for details.
Each graduand is given a complimentary set of photographs which consists of:
1 X 5R photo - Receiving scroll in full on stage
1 X 8R photo - Receiving scroll in half on stage
1 X 11R photo - Receiving scroll in full on stage
Softcopy images of the 5R, 8R & 11R photographs via email
RECORD OF PROCEEDING OF THE CEREMONY
TAR UMT will record the proceeding of all the convocation ceremonies. You may log in to TAR UMT website at https://www.tarc.edu.my/convo/videogallery.jsp to view the video clips one week after the convocation ceremony.
TAR UMT ALUMNI ACCESS CARD
Join our TARCian family and gain exclusive access to the Alumni Portal! To get started and receive your digital Alumni Access Card, simply sign up for the TAR UMT Alumni Portal using this link: Alumni Portal Sign-Up
Your personalised digital Alumni Access Card will grant you continued access to the facilities and amenities across all TAR UMT campuses.
Don't miss out on the chance to be part of our vibrant alumni network! Sign up now and stay connected.
Remember, "Once a TARCian, always a TARCian!"
For any enquiries or additional information, please feel free to email us at alumni@tarc.edu.my
COLLECTION OF CERTIFICATE AND ACADEMIC TRANSCRIPT
(i) In-Person Collection
Graduates who have completed the MOHE Online Tracer Study Survey (SKPG 1) may collect their certificate and academic transcript starting the next working day after the convocation ceremony, during office hours (8:30 AM – 5:30 PM, Monday to Friday).
Required documents for collection (at the Division of Examinations and Credit Accumulation, Block A, Third Floor):
Identity Card / MyKad
MOHE Tracer Study Confirmation Slip
(ii) Collection via Mail
Graduates unable to collect their documents in person may request delivery via courier or registered mail. Please visit the TAR UMT website (https://www.tarc.edu.my/deca/examination-services/) for more information.
Submit the completed application form and required documents to : penang@tarc.edu.my.
(iii) Authorised Collection
Graduates may also authorise a representative to collect the certificate and academic transcript on their behalf. The authorised person must provide the following documents in hard copy:
An authorisation letter (specify the items for collection, the graduate’s details, and the collector's details, including full name and IC number).
Photocopy of the graduate’s IC (front and back).
Photocopy of the collector’s IC (front and back).
Proof of completion of the MOHE Online Tracer Study Survey (e.g., a screenshot shown on a mobile phone is acceptable).
TAR UMT Blockchain Certificate
Graduates will also receive a TAR UMT Blockchain Certificate (a secure PDF version of the certificate). A notification email will be sent to the graduate’s student email account after the convocation ceremony.
IMPORTANT REMINDER*******
Online registration can be completed by logging in to the Student Intranet from Monday, 13 January 2025, at 9:00 AM to Monday, 3 March 2025.
*** Deadline for Payment is Wednesday, 5 March 2025.
(Payment made after the deadline will not be entertained)
It is COMPULSORY to provide your updated Bank Name and Personal Bank Account Number (not a joint or third-party account) during student intranet registration to facilitate the refund of the convocation attire deposit.
Complete the MOHE Online Tracer Study Survey starting from 13 January 2025 onwards, and choose Tunku Abdul Rahman University of Management and Technology (Kampus Penang) with QR code below:
Please bring the printed survey confirmation slip for Tracer Study when collecting your invitation card/convocation attire on 21 March 2025 (9am-5pm), at the Admission Office.
ENQUIRIES
Should you need further clarifications regarding the Convocation Ceremony, please feel free to email us at convopenang@tarc.edu.my.
Kindly furnish your Full Name (as per NRIC), NRIC number, Student ID Number, Programme of study and contact number in the email.