Convocation

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Convocation November 2025

ACTUAL CONVOCATION SESSIONS BY PROGRAMME

Bachelor Degree (GR 202405& 202409 session)

Diploma (GR 202409& 202501 session)

Venue: Dewan Utama, TAR UMT Penang Branch

KEY DATES & DEADLINES

CONVOCATION TO DO LIST

REGISTRATION

It is COMPULSORY to provide your updated Bank Name and Personal Bank Account Number (not a joint or third-party account) to facilitate the refund of the

convocation attire deposit.

Update handphone, email, and mailing address if needed.
All graduands are strongly advised to check their payment status (after 3 days):

Printing of Receipt Online via Student Intranet :

Accessible under Billing > Payment History > Receipt No.

CONVOCATION FEES

Note: -Payment after 15 Oct 2025 will not be accepted.

- The convocation fees must be paid in full, partial payment is not allowed.

Payment Methods:

a) Online Payment via:

(i) Public Bank Internet Banking

Payment can only be made after One Working Day from the bill issued date.
Log on to www.pbebank.com for instruction and payment via Current or Savings account.
You are advised to print the computer-generated receipt containing payment confirmation number as proof of payment made.
A service fee will be charged by the Bank for each successful transaction.

(ii) JomPAY

Log in to your online Internet or Mobile Banking account to make payment via JomPAY.
Enter payment details including JomPAY Biller Code, Ref-1 and amount to proceed with payment from your Current or Savings account.

(iii) FPX

Select 'Pay Online' to pay using FPX. Select the preferred bank and you will be routed to the Internet Banking login page.
Enter your login credentials.
Select account, review payment details and click on button to confirm payment.

b) Payment at Public Bank Branches:

- Mode of Payment: CASH ONLY and in the exact amount stated in the bill.
- Complete pay-in slip: ‘Multiple Cheque Deposit Pay-In Slip’

- Payable to ‘TAR UMT’.

-Account No. 3-9975688-21.

-Bank Ref (1) and Bank Ref (2) as indicated in the student bill.

- No payment will be accepted by the Bank teller without the bill and the pay-in slip.
- The bill and a copy of the pay-in slip will be returned by the Bank.
- A service fee and commission (where applicable) will be collected by the Bank.

c) Payment at Finance, TAR UMT

Please present the confirmed bill when making payment. The bill will be retained by the Department of Finance.
Operating hours: Monday to Friday (8.30 am to 5.00 pm).
Mode of payment:

- Cheque/Banker’s Cheque payable to “TAR UMT”

- Public Bank debit card and credit card.

(For debit cards, the “Retail Purchase Limit” is defaulted at RM2,000.00 per day. Please ensure that your card “Retail Purchase Limit” is sufficient to pay your fees. The limit can be set at any Public Bank ATM).

NO CASH will be accepted.

MOHE TRACER STUDY

Complete via: https://graduan.mohe.gov.my/SKPG25
Select: “Tunku Abdul Rahman University of Management and Technology (Kampus Penang)”.
Required before attire collection.
Bring printed confirmation slip to Admission Office on 31 Oct 2025.

INVITATION CARDS

One (1) card per graduand (admits 2 guests), which will be issued during the collection of your convocation attire.
Since one invitation card allows entry for 2 guests, we strongly advise that they enter the Dewan together.
Graduands are reminded to pass the invitation cards to their parents/guests before proceeding to the assembly point for the convocation ceremony.
As the seating capacity in the Dewan is limited, entry into the Dewan shall be by invitation cards only.
Children under 12 years of age are not permitted into the Dewan. As the Convocation is a formal ceremony, your cooperation is sought to inform your parents/guests to be seated by the following time:

- Session I : by 8.45 AM

- Session II : by 12.45 PM

To enable graduands to have a meaningful convocation and be able to share their joy with other relatives and friends, TAR UMT will conduct a live stream of the proceeding of each convocation ceremony on TAR UMT’s YouTube Channel. The live stream will allow graduand’s relatives and friends who are not able to join them on campus to witness the proceeding in real time.

CONVOCATION ATTIRE COLLECTION & RETURN

Before collecting the convocation attire, graduands must register at the Admission Office to submit the Tracer Study confirmation slip and collect the invitation card.
Graduands who do not collect their attire before the convocation day will not be allowed to participate in the ceremony, even if payment has been made.
If you are unable to collect the attire personally, you may authorise someone to collect it on your behalf by completing the “Authorisation Form” available on the TAR UMT Penang Branch website.
Please take note that graduands are not allowed to transfer their convocation attire to their coursemates/friends.
There will be strictly no collection of convocation attire on the convocation day, i.e. on 1 November 2025.
Late Return Penalty: Daily surcharge by Fotorex Holdings. After 7 days, deposit will be forfeited.
Attire Deposit Refund: The RM300 attire deposit will be refunded via bank transfer to your registered account (not a joint or third-party account) within 4 weeks after 17 Nov 2025, subject to the attire being returned in good condition.
All graduands attending the convocation are required to collect and return the convocation attire based on the following schedules:

DRESS CODE(refer to the attached document)

All Graduands: Graduation gown, mortar board, and academic hood (provided by the institution).
Male Graduands:

- Collared shirt

- Tie

- Formal long pants

- Socks

- Dark formal shoes

Female Graduands:

- Long-sleeved blouse or shirt

-Skirt (below knee length) or long pants

-Dark court shoes

Not Allowed: T-shirts, jeans, leggings, shorts, sandals, slippers.

*Convocation is a formal event. Graduands not following the dress code will be denied entry into Dewan.

VEHICLE PARKING

Parking is available in designated campus car parks on a first-come, first-served basis.
Graduands and guests are strongly advised to arrive early to ensure timely attendance.
Please exit promptly after your session to ease traffic flow and support event efficiency.

REGISTRATION OF ATTENDANCE(CONVOCATION DAY)

All graduands must register attendance before the ceremony with their Identity Card (IC) or Student ID.

Venue: DK A / DK B
- Session I : 7.45 – 8.45 AM
- Session II : 11.45 AM – 12.45 PM

Name Card:
- Upon registration, each graduand will be given a card indicating his/her name.
- Please keep the card carefully as you are required to hand over this card to the stage marshall for the Branch Head to read your name when you go up the stage to receive your scroll.
- Graduands without the name card will not be permitted to proceed to the stage.
- Do not fold or crumple the name card as we need to scan the barcode on it.
- For those graduands who received their name card with a pronouncement slip attached, please do not remove it.

Ceremony briefing:
- After registration, all graduands must remain seated in their respective venue (DK A / DK B).
- Graduands will then be briefed on the proceedings of the graduation ceremony before proceeding to their respective Assembly Point outside of the DK A / DK B to prepare for the Graduand Procession into the Dewan.

Reminder to Graduands
- Wearing a face mask is optional during the convocation ceremony. To preserve everyone’s well-being at this meaningful and memorable event, all graduands and guests are still encouraged to wear their face masks in campus if they are at high risk and experience any Covid-19 symptoms.
- To ensure the smooth execution of the ceremony, it is necessary for you to register your attendance at DK A / DK B at least half an hour before the commencement of your convocation session.
- In the event of you arriving after the time stipulated above, you will not be allowed to enter the Dewan which will result in you not being able to receive your scroll in the Dewan. Therefore, you are advised to plan your traveling arrangements in advance in order to reach the venue punctually.
- Graduands are not allowed to bring in personal belongings such as handbag, non-woven bag, drinking bottles, flowers etc into the Hall. Please hand your personal belongings to your family members. TAR UMT will not be responsible for any loss/damaged items that are left outside the Dewan or DKs by graduands.
- Graduands and their parents/guests are required to SWITCH OFF their handphones or put them to SILENT MODE during the ceremony in the Hall.
Procedure During the Ceremony (Video Link)
- The Branch Head/ Deputy Branch Head will present graduands in alphabetical order for the awarding of the scroll. Graduands will be directed by the staff on duty to move in batches to the foot of the steps leading up to the stage to await their turn to receive the scroll.
- Graduands are to follow the directional signs when walking up the stage to receive the scroll. A briefing will be conducted prior to the commencement of the convocation ceremony.
- After presenting your name card to the staff on the stage, proceed immediately to the indicated position when your name is called by the Branch Head/Deputy Branch Head to receive your scroll. In the unlikely event that there is a mix-up in the names, or your name is omitted, please proceed to receive your scroll. Please follow the instructions given by the staff.

PHOTOGRAPHS COLLECTION

Official photos will be taken by Fotorex Holdings Sdn Bhd during the ceremony.
Selfies/wefies on stage are strictly not allowed.
Photo collection:

-2 Nov 2025 (Sun)

-10.00 AM – 3.00 PM

-Block M, Ground Floor.

Each graduand will receive a complimentary photo package:

- 1 X 5R photo – Receiving scroll in full on stage

- 1 X 8R photo – Receiving scroll in half on stage

- 1 X 11R photo – Receiving scroll in full on stage

- Softcopy images of the 5R, 8R & 11R photographs via email

Graduands are advised to collect their photographs within 3 months from their convocation date.
Alternately, graduands can request for stage photographs to be posted with an additional postage fee.
For postage service or reprints, contact Fotorex:

📍 No. 62, Jalan Sungai Besi, Pudu, KL

📞 03-9222 8688

📧 info@fotorex.com

RECORD OF PROCEEDING OF THE CEREMONY

TAR UMT will record the proceeding of all the convocation ceremonies. You may log in to TAR UMT website at https://www.tarc.edu.my/convo/videogallery to view the video clips one week after the convocation ceremony.

CERTIFICATES & TRANSCRIPTS

a) In-Person Collection

Graduates who have completed the MOHE Online Tracer Study (SKPG 1) can collect their certificate and transcript starting from the next working day after the convocation, during office hours (Monday to Friday, 8:30 AM – 5:30 PM).
Please bring the following documents to collect:

- Identity Card / MyKad

- MOHE Tracer Study Confirmation Slip

- Collection venue: Division of Examinations and Credit Accumulation, Block A, 3rd Floor.

b) Collection via Mail

- Graduates unable to collect their documents in person may request delivery via courier or registered mail. Please visit the TAR UMT website (https://www.tarc.edu.my/deca/examination-services/) for more information.
- Submit the completed application form and required documents to: penang@tarc.edu.my.

c) Authorised Collection

- Graduates may also authorise a representative to collect the certificate and academic transcript on their behalf. The authorised person must provide the following documents in hard copy:

- An authorisation letter (specify the items for collection, the graduate’s details, and the collector's details, including full name and IC number)

- Photocopy of the graduate’s IC (front and back)

- Photocopy of the collector’s IC (front and back)

- Proof of completion of the MOHE Online Tracer Study Survey (e.g., a screenshot shown on a mobile phone is acceptable)

TAR UMT Blockchain Certificate

Graduates will also receive a TAR UMT Blockchain Certificate (a secure PDF version of the certificate). A notification email will be sent to the graduate’s student email account after the convocation ceremony.